Office Assistant

We are looking to hire an Office Assistant who supports the office and the CEO by handling administrative tasks, managing schedules, and providing general assistance. They manage communication, organize files, prepare reports, and may handle travel arrangements or event planning.

• Minimum Qualification : OND
• Experience Level : No Experience
• Experience Length : No Experience/Less than 1 year
• Working Hours : Full Time

Responsibilities:

• Welcoming Visitors: Greet guests, clients, and vendors in a friendly and professional manner, directing them to the appropriate person or office.
• Managing Phone Calls: Answer, screen, and transfer incoming phone calls, taking messages accurately and promptly.
• Maintaining Reception Area: Ensure the reception area is clean, organized, and well-maintained, providing a welcoming environment for visitors.
• Administrative Support: Perform various administrative tasks, including data entry, filing, and preparing documents.
• Office Management: Event Coordination: Planning and coordinating events and speaking engagements.
• Research: Conducting research on behalf of the employer.
• Collating and filing business expenses.
• Errand Running: Handling personal or professional errands.
• Project Coordination: Assisting with project management and task completion.
• Manage office supplies, order replacements as needed, and maintain office equipment.
• Scheduling: Schedule meetings, appointments, and travel arrangements as needed.
• Maintain calendars and schedule appointments for staff and clients.
• Communication: Provide information to visitors, answer inquiries, and handle customer service issues.
• Mail and Delivery Management: Receive, sort, and distribute incoming mail and packages.
• Customer Service: Handle customer inquiries, resolve complaints, and ensure a positive customer experience.
• Office Security: Maintain visitor logs, issue badges, and follow security protocols.
• Administrative Tasks: Perform tasks like data entry, filing, and preparing documents for meetings.
• Technology: Operate office equipment, including fax machines, printers, and computers.
• Specialized Roles: Some receptionists may also be responsible for payroll, invoicing, or other financial tasks.

Requirements:

• Excellent communication skills (verbal and written)
• Strong organizational and multitasking abilities
• Ability to handle sensitive information with confidentiality
• Positive attitude and professional appearance
• Problem-solving skills
• Team player

Skills:

• Strong organizational skills: Essential for managing multiple tasks and priorities.
• Excellent communication skills: Proficient in both written and verbal communication.
• Attention to detail: Ensuring accuracy and thoroughness in all tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Problem-solving skills: Identifying and resolving issues proactively.
• Time management skills: Prioritizing tasks and meeting deadlines.
• Ability to work independently: Managing tasks with minimal supervision.
• High level of discretion and confidentiality:
• Handling sensitive information with professionalism.
• Excellent interpersonal skills: Building rapport with colleagues and clients.

Information :

• Company : Yettyspeaks Confectionery
• Position : Office Assistant
• Location : Lagos
• Country : NG